HMCC AGM Thursday, October 8 agenda

Hantsport Memorial Community Centre 6 Main Street PO Box 412 Hantsport, Nova Scotia B0P 1P0 Tele; (902) 684-3461 hmccinfo@gmail.com thehmcc.ca

                                 

                                                                           AGENDA

        2015-HMCC Annual General Meeting-

Thursday, October 8^th @ Churchill House, Hantsport

                Starting @ 6.30pm

1/            President Nick Zamora will call the meeting to order by welcoming all those present

              and introduce the current HMCC Board members present in turn.

Also, the President will give an explanation of the purpose of an Annual General Meeting and the significance of the HMCC Membership Book.

·       Everyone who hasn’t already signed are encouraged to sign the Membership Book.

*(Expected) Attendees;

Board members,  Nick Zamora (NZ), President, David Old (DO) Secretary, Ben Johnson (BJ), 1^st VP.

Sheldon Miner (ShM) 2^nd VP, Harold Bulger (HB),

              Tracy Cuvilier (TC), & Chris Cuvilier (CC), Margot Bureaux (MB),Conrad Mullins (CM), Brock Yeaton (BY),

Tim Bowman (TB)  + West Hants Municipality appointees Shirley Pineo, (SP).

Regrets; Bernard Miles from CIBC Wood Grundy….Investment Advisor,

   Regrets; Board member Samara Millin

   & West Hants Municipality appointee Robbie Zwicker, (RZ)

                 From the Community-regrets from Joan & David Folker

2/ On a motion….. move approval of the 2015 AGM agenda.

3/ Secretary DO will read the minutes taken from the Oct.23^rd , 2014, HMCC AGM.

   Errors or Omissions?

Motion ; move & second the minutes as written.

4/ Annual reports;

·       President NZ will read through his report as printed in the Annual report contents.

Questions ?

            Motion ; move that the report be accepted as presented.

·       Investment reports;

NZ will read through Bernard Mile’s report as received will be read through as distributed at the meeting.

       Questions ?.

             Motion ; move that the report be accepted as presented.

Thank you to Mr. Miles for his pro bono work on HMCC’s behalf.

·              Treasurer / Bookkeeper

        HMCC’s Bookkeeper Cynthia Theriault will read through the report

        as printed in the Annual reports contents, Financial Year April 1st 2014 to March 31st, 2015

        This is in accordance with the current HMCC 2008 By-Laws.

        Questions ?

        Motion ; move that the report be accepted as presented.

·              Churchill House ;

        CH Committee Chair MB will read through her report as printed in the Annual report contents.

        Questions ?

        Motion ; move that the report be accepted as presented.

·              Events Committee

Committee Chair MB  will read through her report as printed in the Annual report contents.

         Questions ?

        Motion ; move that the report be accepted as presented.

·              Recreation;

Committee Chair BJ will read through his report as printed in the Annual reports contents.

         Questions ?

         Motion ; move that the report be accepted as presented.

·              Pool Committee;

         Committee Chair MB will read through her report as printed in the Annual reports contents.

         Questions ?

         Motion ; move that the report be accepted as presented

·       July 1^st....Canada Day. Committee...........  All Directors are on this Committee. 

    President NZ will read through his report as printed in the Annual report contents.

           Questions?

           Motion ; move that the report be accepted as presented

·              Leash-free Dog Park;

Committee Chair SM’s report will be read through as printed in the Annual report contents. 

  Questions ?

         Motion ; move that the report be accepted as presented.

·       Red Barn Committee;

        Committee Chair BY will read through his report as printed in the Annual reports contents.

        Questions?

        Motion ; move that the report be accepted as presented.

·       PR & Marketing Committee

          Committee Chair ShM will read through his report as printed in the Annual reports contents.

           Questions?

           Motion ; move that the report be accepted as presented.

·       Grounds Committee

Committee Chair BY will read through his report as printed in the Annual reports contents.

             Questions?

             Motion ; move that the report be accepted as presented.

5/ The  current HMCC By-laws as published in 2008 have been reviewed & revised.

     The proposed revised 2015 HMCC By-laws have been circulated as in the AGM pack.

     A 66% approval by the attendees at this 2015 AGM of the revised HMCC By-laws is required for the 2015

     revised By-laws to be adopted.

     Questions?

     Motion ; move that the HMCC By-laws as revised in 2015 be accepted as presented.

6/ Nominating Committee report;

There is not a current Nominating Committee per se, which is usually the Past President

+ 2 Board other   Directors members.

              Board of Directors ……Resignations during the last 12 months.

Rob Fredericks, Ron Such & Richard Rogers

7/ Election of Board of Directors …..members for 2015 -2016

    Current Board members, Nick Zamora (NZ),President, David Old (DO) Secretary, Ben Johnson (BJ), 1^st VP.

Sheldon Miner (ShM) 2^nd VP, Harold Bulger (HB), Tracy Cuvilier (TC), Chris Cuvilier (CC), Margot Bureaux     (MB),Conrad Mullins (CM), Brock Yeaton (BY),Tim Bowman (TB) & Samara Millin, (SM).

+ West Hants Municipality appointees Robbie Zwicker, (RZ), Shirley Pineo, (SP).

Directors resigning?

Directors re-offering?

SM, TC , BY & TB have completed their first year of term.

DO is undecided as to whether to re-offer after 6 years on the Board.

Three members, CC, NZ & BJ were elected to serve on the Board as Interim Directors

during March 2014 & have now completed one full year of their term.

With the Dissolution of Hantsport as a Town on July 1^st 2015 the two Councilors previously appointed by the Town Council, namely MB & HB, offered to join the HMCC Board of Directors as members of the Community.

HB then became an interim Director. MB joined the Board in October 2014 & became a Council appointee when Cllr. Rob Fredericks stood down as a Hantsport Council appointee.

New interim Board of Directors appointed during 2015....Sheldon Miner & Conrad Mullins + Harold Bulger.

The West Hants Municipality have appointed Cllr. Shirley Pineo & Cllr. Robbie Zwicker to serve on the HMCC Board of Directors.

·       Nominations for new members to serve as HMCC Board of Directors?

7/ Move a motion of thanks to the retiring Directors who had served on the 2014-2015 Board.

8/ Move a motion to adjourn the meeting.

===================================================================================================

The newly elected HMCC Board of Directors will stay behind for brief meeting after the attending members  of the Public have left.

The following Executive Board members will then be determined:

President…………………………………

1^st Vice President…………………….

        2^nd Vice President……………………

Treasurer……………………………….. Secretary………………………………….

The following Committee chairs will be determined;

Churchill House…………………………

Events / Fundraising………………..

Recreation………………………………..

       Swimming Pool…………………………

July 1^st Canada Day…………….

Red Barn  ……………………………….

 PR & Marketing....

  Leash-free Dog Park……………..

 Grounds.........

*The next Board of Directors meeting will be held on Thursday, November 5th, 2015

Churchill House-starting @ 7.00 pm